Student Travel Support

Student Travel Grants for US-based students

IEEE ISIT 2019 is pleased to announce travel grants to partially subsidize travel costs of selected student co-authors of papers accepted for presentation at the 2019 IEEE International Symposium on Information Theory, to be held in Paris, France, 7th July - 12th July 2019. ISIT 2019 has three separate grant programs for students attending US, European and French universities, respectively. The US grants will be awarded to selected students attending US universities, funded by the United States National Science Foundation (US NSF). EU-based students should apply to the EU student travel grant program.

The awardees of the ISIT 2019 US NSF Travel Grants will be selected based on their eligibility and the strength of their faculty advisor's letter of recommendation.

Women, undergraduates and underrepresented minority students are particularly encouraged to apply.

Eligibility Criteria

To be eligible for a ISIT 2019 US NSF Student Travel Grant the applicant must be: 1) a full-time student in an accredited program at a US institution of higher learning; 2) a co-author of an accepted ISIT 2019 paper; 3) supported by their faculty advisor, who must provide a letter of recommendation.

In selecting awardees preference will be given to first-author students, to students from under-represented groups (e.g., women, minorities and people with disabilities), and to students who have completed their ISIT registration by May 1, 2019.

Student recipients of the US NSF Student Travel Award will need to provide original travel receipts to be eligible for reimbursement of a portion of their travel expenses. The dollar amount awarded will depend on available funds and the number of awards made. Note that the award can only reimburse a student's airfare if it is booked on a US-based carrier (Important: code-share carriers will not qualify, even if booked through the web-site of a US airline).

Application Procedure

An application for a student travel grant should consist of the following documents. Incomplete applications will not be considered.

  1. A request letter from the student (see below).
  2. The student's recent Curriculum Vitae.
  3. A recommendation letter from the student's graduate advisor.
  4. An estimate of travel expenses associated with attending ISIT 2019, i.e., airfare, hotel, and conference registration. It is anticipated that travel grants will only partially cover these overall costs.

Student request letter

The letter from the student should be at most one page, and include the following headings in the order given below:

  1. Contact information: this should appear at the top of the page with the student's name, academic institution, degree program and research advisor, along with email contact information for both the student and the faculty advisor.
  2. ISIT 2019 paper co-authorship: list the paper(s) of the student that have been accepted by ISIT 2019 (paper number, title and co-authors)
  3. Description: A narrative about how the student will benefit from participation in ISIT 2019.

Faculty advisor letter

The advisor's recommendation letter for the student should include:

  1. Confirmation that the student applicant is a bona fide full-time Ph.D. or M.S. candidate with good academic standing at the given institution.
  2. A statement on the strength and potential of the student and how the student would benefit from participation at ISIT 2019.
  3. The advisor’s commitment to covering the student’s travel cost in excess of the travel grant.

Note: Due to limited funds, it is anticipated that only one student per advisor will be supported.

Application Procedure

Student applicants should aggregate their application materials as a single PDF file, following the format described above, and submit it as an attachment to an email with subject line:

NSF Student Travel Grant application: <Student Name>

The email should be sent to ISIT-Travel-2019@umich.edu.

Students should ask their faculty advisor to send their letter of recommendation on official letterhead to the above email address. This email should have the subject line:

NSF Student Travel Grant recommendation: <Student Name>

Important Deadlines

Application deadline (for all materials including faculty advisor letter) May 1, 2019 at 23:59 EST
Notification Deadline May 15, 2019
Awardee Acceptance Deadline May 30, 2019
Student Travel Grants for EU-based students

IEEE ISIT 2019 is pleased to announce travel grants to partially subsidize travel costs of selected student co-authors of papers accepted for presentation at the 2019 IEEE International Symposium on Information Theory, to be held in Paris, France, 7th July - 12th July 2019. ISIT 2019 has three separate grant programs for students attending US, European and French universities, respectively. The EU grants will be awarded to selected students attending European and French universities, funded by the Région Île-de-France, Université de Cergy-Pontoise and Entropy - MDPI. US-based students should apply to the US student travel grant program.

The awardees of the ISIT 2019 Travel Grants will be selected based on their eligibility and the strength of their faculty advisor's letter of recommendation.

Women, undergraduates and underrepresented minority students are particularly encouraged to apply.

Eligibility Criteria

In addition to the geographic eligibility criteria described below, applicants must be students currently enrolled in an accredited program at an institution of higher learning, be an author of an accepted ISIT 2019 paper, and their advisor must provide a letter of recommendation.

The eligibility criteria for each category are:

Category A: To be eligible for a Student Travel Grant sponsored by Région Île-de-France and Université de Cergy-Pontoise the applicant must be:

  1. a full-time student in an accredited program at an EU institution of higher learning;
  2. a co-author of an accepted ISIT 2019 paper;
  3. supported by their faculty advisor, who must provide a letter of recommendation.

Category B: To be eligible for a Student Travel Grant sponsored by Entropy - MDPI the applicant must be:

  1. a full-time student in an accredited program at an EU institution of higher learning;
  2. a co-author of an accepted ISIT 2019 paper;
  3. supported by their faculty advisor, who must provide a letter of recommendation.

Preference will be given to first-author students, to students from under-represented groups (e.g., women, minorities and people with disabilities), and to students who have completed their ISIT registration by May 15, 2019.

It is possible to apply to both Categories A and B.

Application Procedure

An application for a student travel grant should consist of the following documents. Incomplete applications will not be considered.

  1. A request letter from the student (see below).
  2. The student's recent Curriculum Vitae.
  3. A recommendation letter from the student's graduate advisor.
  4. An estimate of travel expenses associated with attending ISIT 2019, i.e., airfare, hotel, and conference registration. It is anticipated that travel grants will only partially cover these overall costs.

Student Request Letter

The letter from the student should be at most one page, and include the following headings in the order given below:

  1. Contact information: this should appear at the top of the page with the student's name, academic institution, degree program and research advisor, along with email contact information for both the student and the faculty advisor.
  2. ISIT 2019 paper co-authorship: list the paper(s) of the student that have been accepted by ISIT 2019 (paper number, title and co-authors)
  3. Description: A narrative about how the student will benefit from participation in ISIT 2019.

Faculty Advisor Letter

The advisor’s recommendation letter for the student should include:

  1. Confirmation that the student applicant is a bona fide full-time Ph.D. or M.S. candidate with good academic standing at the given institution.
  2. A statement on the strength and potential of the student and how the student would benefit from participation at ISIT 2019.
  3. The advisor’s commitment to covering the student’s travel cost in excess of the travel grant.

Note: Due to limited funds, it is anticipated that only one student per advisor will be supported.

Application Procedure

Student applicants should aggregate their application materials as a single PDF file, following the format described above, and submit it as an attachment to an email with subject line:

Student Travel Grant Category A application: <Student Name>

The email should be sent to eu-student-grant@2019.ieee-isit.org

and/or

Student Travel Grant Category B application: <Student Name>

The email should be sent to connie.xiong@mdpi.com

Students should ask their faculty advisor to send their letter of recommendation on official letterhead to the above email address. This email should have the subject line:

Student Travel Grant Recommendation: <Student Name>

Important Deadlines

Application deadline (for all materials including faculty advisor letter) May 21, 2019 at 23:59 EST
Awardee Acceptance Deadline May 30, 2019